Finding the perfect event venue to host your special occasion can be a little challenging without some direction. There are important components to consider before booking your venue, which are essential to creating each unique event. You should consider the space, flexibility, aesthetic, décor options, amenities and services. Choose the perfect event venue for your special occasion with these tips.
The Type of Event
The type of event you are hosting will make many decisions about the type of venue you book. The event venue must accommodate your guest count. Whether you are planning a wedding, corporate function, quinceanera, family reunion, class reunion, rehearsal dinner or ball, your event is bringing a very specific number of important guests under one roof. Make sure the venue has the capacity to accommodate your guest count. If you are planning a wedding, the venue must have a ceremony space and reception ballroom. The layout of the room, furnishings and décor will be important elements to consider. You should visit venues in person to walk the space as you envision your special celebration.
Choose a Location
Location is one of the most important considerations when it comes to planning an event. Location will matter for a few reasons. You might want your event venue to be located near hotels, main highways and near important destinations that could provide a unique experience, such as World Golf Village. If you will have guests from out of town, consider the distance to an airport and surrounding hotels. If the special event is a destination wedding, the location will be significant.
Designing Your Event Venue
This is your dream event. It is deserving of all you imagine. Most venues have limited services and designs or just the empty space. If it is important for you to have luxurious designs, furnishings, linens, chinaware and table décor, you will probably want to find an all-inclusive event venue that provides an affordable package for a fully designed venue. These types of event venues have professional designers in-house to design the space and stage your event according your vision and theme. When you tour venues, ask questions about design services and special packages.
Choose an event venue that can provide services beyond the space. Make sure your venue can provide the banquet staff. Banquet staff are essential to providing service at any event. Bartender services can be extremely important, if you are considering having a bar. Food management is necessary when you are having drop-off catering with a buffet. There are other services your might want at your special event, such as lighting, formal chinaware, dancing on a cloud effects, and floral designs. Make a list of all the elements you want to be part of your magical day, and bring the list with you to the event venue. An all-inclusive venue has the ability to bundle essential services into a package that can save you thousands on planning.
Day of Event Coordinator
On the day of the event, a day of event coordinator carries out functions as their title indicates. Every event has certain ceremonial events that take the spotlight, such as grand entrances, special readings, speeches, awards, presentations and food service. Every critical moment must properly transition on the timeline. A day of event coordinator manages every activity to make sure it adheres to the timeline you have created for your special day. They also coordinate the movement of guests within the venue and follow seating arrangements.
A food manager manages the cuisine, desserts and appetizers at your event venue, from temperature control to portioning. Food managers are additional services beyond catering that provide management of the service of appetizers and hors d’oeuvres. Food is kept at the appropriate temperature and served according to the timeline of the event. They work closely with banquet staff and the day of event coordinator.
Crystal Ballroom Saint Augustine Event Venue
Share your vision with the designers and planners at Crystal Ballroom Saint Augustine event venue. Bring the ideas that inspired you, and let the master designers design a ballroom just for you. Discover a fully decorated venue with special services. A designer will assist you with choosing colors, theme, linens, décor and floral arrangements to stage the event venue for your special occasion. Crystal Ballroom Saint Augustine is an all-inclusive wedding and event venue that bundles the venue, furnishings, staff services and décor into an affordable package that includes banquet staff, bartender staff, and a professional in-house designer. Day of event coordinators and food managers can be added to any package to ensure a flawless event. Bring your imagination to Crystal Ballroom Saint Augustine and begin planning your special moments.